You are here: Features > Import/Export System > Editing Existing Products with Variants
[intro]Before you begin this guide, you should understand how to use the EKM Edit Product window, bulk add Product Images, Product Variants, Attributes and have generated a spreadsheet from your EKM online shop to work with. When you have completed this guide, you will have performed edits to your existing Product and Product Variants on a spreadsheet - such as price updates or adding Custom Attributes to your Products and their Variants - and have it ready to import and implement your changes on your EKM online shop.[/intro]
If you need to amend the Prices, Description or another aspect of the Products on your EKM online shop in bulk, the best way to do this is by using the Import/Export System. If you have not yet installed the Import/Export System feature on your EKM online shop or generated a spreadsheet to work on, click here for instructions. If the Products you want to edit do not have Variants, please use this guide instead.
Editing your Spreadsheet
When you have downloaded the spreadsheet and opened it up on your computer, you can then begin to edit your Products. If there are any Products on your spreadsheet which do not need editing, delete these (and their Variants) before you begin.
For every Product that you edit, you need to amend the Action column with Edit Product or Edit Product Variant accordingly. If you are editing either a Product or it's Variants, all Product and Variants rows must have the Edit command within the A column:
Editing the Category Path of your Product will move it from one Category to another on your EKM online shop. Be sure that when amending the data within this field, that you follow the format indicated in the image, using spaces and > in the right places.
The ID cannot be edited. This is the number which the system assigns to a Product when it is first added to your EKM online shop.
You can edit the Name of your Product by amending the data within this column.
[warning] It is not possible to Edit the Variant Names of your Products. To give your Product Variants a new Name, you would need to copy the rows populated by the Product’s Variants and paste them below the existing versions. In the Action column for the Variants with the old names, you need to Edit Product for the Product row, and then add Delete Product Variant for each of the Variant Choices with old Variant Names.
Then for the copied Variant choices, amend their names and populate the Action column with Add Product Variant for each Variant choice. This ensures that the old Variants - with the wrong names- will be deleted from the existing Product, and the new Variants - with the new names - will be added to that same Product.[/warning]
You can edit the Product Code that you have previously assigned to your Product by amending the data within this column.
You can amend the Product Description by amending the data within this column. Be sure that if you’re copying the description from elsewhere, such as a website or a Word document, that you paste the text into a Notepad (or if you’re on a Mac, Text Editor) file first. This ensures that any text formatting used elsewhere won’t be carried onto your EKM online shop and negatively affect the text layout with fonts, colours and formatting that are not native to your Theme.
You can amend the Brand of your Product by amending the data within this field.
You can quickly edit the Prices of your Products by amending this field.
You can quickly edit the Prices of your Products by amending this field.
Image1, Image2, Image3, Image4, Image5
On existing Products, these fields will all be populated with Image Assigned, Image Not Assigned or Image Assigned, Awaiting Download. Image Assigned means that this Product has been Assigned an Image, and you can find that Image listed further on in your spreadsheet on the same row within the Image[number]Address column.
Image Not Assigned means that this Product has not had an Image assigned to it already, whilst Image Assigned, Awaiting Download means that an Image has been assigned to the Product, but the Product Page has not been viewed on your EKM online shop, so the Image has not had a chance to download and display on the page yet.
If you wish to edit your existing Product Images, you need to have first uploaded the Images to your File Manager. When you have bulk uploaded your images to the File Manager of your EKM online shop, each product image will have an address. In each cell, the link to each image must be laid out in this format:
/ekmps/shops/[Account ID]/resources/products/[Image Name]
To populate this cell, open your File Manager and locate the Product Image you want to add to your Product:
Right-click the Image Name beneath the thumbnail and select copy:
This will copy the address to your clipboard. You can then paste this directly into the Image[number] columns of your spreadsheet:
When you have added the new Image Addresses into the Image1, Image2, Image3, Image4 and Image5 columns of your spreadsheet, you need to delete any data on the same row within the Image1Address, Image2Address, Image3Address, Image4Address and Image5Address columns accordingly.
MetaTitle, MetaDescription, Meta Keywords
You only need to edit these cells if you have specific data to populate them. If not, and you have the Custom Meta Data feature added on the Features tab of your EKM online shop, the system will automatically determine this data for you, using the Product Name and Product Description.
If you have the Stock Control functionality turned on, you can adjust the Stock levels of your Products by amending the figures in this column.
If you have allowed Weight in the Product Attributes feature you can add, edit or delete Product Weights in this column. Bear in mind that the system only recognises kilograms, so 1 kilo would be entered as 1, whereas 750 grams would be 0.75 and 50 grams would be 0.05.
If you want to amend the Tax Rate on some of your Products according to your EKM online shop’s Tax settings page, you would need to add either 1, 2, 3 or 4 into this column:
1 = Standard Tax rate
2 = Tax Exempt
3 = Reduced Rate
4 = Reduced Rate
You can set the percentage of tax on the Tax settings page of your EKM online shop accordingly.
This refers to whether the Product is a Featured Product or not. If you want the Product to display on your homepage as well as it’s assigned Categories, add Yes to this column, otherwise add No.
This is for your own use and pertains to the location within your warehouse (if you have one), where that particular Product is stored. This is for larger EKM online shops where Product details can be passed to a member of your warehouse team to pick the orders. If you do not have a warehouse or want to use this method for noting where your stock is kept, simply populate the Add Product row with 99999.
This area needs populating usually if the Product requires some kind of special mention, such as ‘This Product is delivered on a pallet, please ensure you have the space allocated to receive this delivery’. If your Products do not require any specific instructions, simply leave this column blank.
Add No to this column to ensure that all of the Products that you upload via this spreadsheet are displayed on the front end when they have been imported onto your EKM online shop. Adding Yes to the Add Product row of this column means the Product will be uploaded, but it will be hidden from your customers.
If you want to edit some Related Products onto existing Products within your EKM online shop, you need to populate the cells of this column with the IDs (from the ID column) of the Products you want to list as Related Products, separating each ID number with a colon.
You cannot edit the Web Address of an existing Product. You can only delete the Product.
Add TRUE to all of the cells in this column to ensure that every product that you upload has a visible Add To Cart button. Adding FALSE to the Add Product Row to this column means that the Product will be uploaded and will be visible, however, it will not have an Add To Cart button to allow customers to purchase it.
In this column, you need to populate the cells with the names of the Promo Stickers you want to assign to the Product. You must have already installed the Promo Stickers feature on the Features tab first. To find out the names of the Promo Stickers, open any Edit Product window on your EKM online shop and click the Images & Photos tab.
Beneath the Promo Stickers header, scroll through the Promo Stickers on offer, and hover over each to see its name highlighted - it’s this name which needs adding to the Promostickers column of your spreadsheet.
VariantNames, VariantItem1, VariantItem2, VariantItem3, VariantItem4, VariantDefault
The Variant Name column contains the Names of any Variants that have been applied to a Product. If there is more than one Variant applied to a Product, it is separated by a colon with no spaces in this column.
VariantItem1-5 are the Variant Choices available for each Variant on the Product. If Variant Name is Colour, the Variant Item column needs to be populated with each of the colour choices available for that Product. If there’s more than one Variant on that Product, Variant Item 1 would correspond to the first Variant Name, and Variant Item 2 relates to the second Variant Name and so on.
Variant Default is for assigning the Default Variant, the version of the Product you want to be displayed by default for this Product. The other Add Product Variant cells need to be populated with No. Remember to coordinate the Add Product row of the Product Code column with the Product Code of the Default Variant.
This column cannot be edited as it corresponds to Product Images on an existing Product. If you want to edit your Product Images, please see the instructions for the Image1, Image2, Image3, Image4 and Image5 columns.
This column is used for assigning Additional Categories to your existing Products. The format is the same as the CategoryPath column, and each Additional Category needs to be separated by a colon and no spaces.
If you have enabled the Product Summary In Categories feature, you can add a Short Description for your Product within this column. Bear in mind that the Theme that you have added to your EKM online shop may not support this functionality. If you populate this column and discover that the Short Descriptions are not visible on the Category Pages, simply contact our Customer Support Team who will task this up to the Tweaks Team for you.
OptionSize, OptionType, OptionValidation, OptionItemName, OptionItemPriceExtra, OptionItemOrder
Product Options cannot be edited on a spreadsheet; the can only be added or deleted using a spreadsheet.
Image2Address, Image3Address, Image4Address, Image5Address
These columns cannot be edited as they correspond to Product Images on an existing Product. If you want to edit your Product Images, please see the instructions for the Image1, Image2, Image3, Image4 and Image5 columns.
[Attribute Value] : [The order this Attribute is added to the Product] : [The visibility of the Attribute] : [The Name of the Attribute]
If we look at the first cell in the AY column in the picture:
- Large = The Value of that Product Attribute; Size is the Attribute Name and Large is the Value;
- 2000 = This is the first Attribute added to this Product Variant (the first one would be 1000, whilst a third would be 3000);
- True = This Attribute is visible (which means if the Theme allows it, the Attribute can be seen on the Product Page, and can also be used with Product Filters on your Category Pages;
- Size = This is the Attribute Name.
When editing Attributes, ensure that the format is the same as the image above - each value must be separated by a colon with no spaces.
Now you have finished editing existing Products on your spreadsheet, you need to save your changes and upload your spreadsheet to your EKM online shop.
- Import/Export System
- Adding new Products without Variants
- Adding new Products with Variants
- Editing Existing Products
- Adding Customers via Spreadsheets
- Uploading your Spreadsheet to your EKM online shop
[contact] If you need our help with your EKM online shop, contact your Account Manager or Customer Support, who will be able to point you in the right direction. We're open from 8am-6pm weekdays and 9am-5.30pm on the weekends. If you'd like to suggest a feature or an upgrade on any of the EKM platforms, please let us know on the EKM Suggestions board. If you have a non-account specific question ask the EKM Team, join us in ekmCommunity. [/contact]